InHouse Health&Fitness Privacy Policy

 

Effective Date: 31.7.2023

 

 

Introduction

 

Welcome to InHouse Health&Fitness ("we," "us," or "our"). We are committed to safeguarding the privacy of our website visitors and users. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

 

Please take the time to read this Privacy Policy carefully to understand how your personal information will be treated when you use our website or avail our services. By using InHouse Health&Fitness you consent to the practices described in this Privacy Policy.

 

1.     Information We Collect

 

1.1  Personal Information:

 

When you submit your information on this website for us to contact you, we collect personal information from you to complete the booking. We may collect information like your:

 

·      Name

·      Email address

·      Phone number

·      Job title, company, etc.

 

We share this information with Squarespace, our service provider, so that they can provide contact form services to us.

 

1.2  Non-Personal Information:

 

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

 

·      Information about your browser, network and device

·      Web pages you visited prior to coming to this website

·      Web pages you view while on this website

·      Your IP address

 

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyses the data in a de-personalized form.

 

 

 

1.3  Analytics

 

This website collects personal data to power our site analytics, including:

 

·      Information about your browser, network, and device

·      Web pages you visited prior to coming to this website

·      Your IP address

 

This information may also include details about your use of this website, including:

 

-       Clicks

-       Internal links

-       Pages visited

-       Scrolling

-       Searches

-       Timestamps

 

We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

 

2.     We may use your personal information for the following purposes:

 

2.1 Providing Services: To communicate with you regarding your queries.

 

2.2 Improving User Experience: To enhance and personalize your experience on our website, improve our products and services, and analyse user behaviour to better understand our audience.

 

2.3 Marketing and Communications: To send you promotional materials, newsletters, and marketing communications (where you have consented to receive such communications).

 

2.4 Legal Obligations: To comply with legal obligations, respond to regulatory inquiries, and enforce our terms of service and other policies.

 

3.     Cookies and Similar Technologies

 

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app.

 

These functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you. (Appendix 1)

 

These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data. (Appendix 2)

 

 

4.     Data Sharing and Disclosure

 

We may share your personal information with third parties under the following circumstances:

 

4.1 Service Providers: We may engage third-party service providers to perform certain functions on our behalf, such as hosting, data analysis, marketing, and customer support. These service providers will have access to your personal information only to the extent necessary to perform their functions and are obligated to protect your data.

 

4.2 Legal Requirements: We may disclose your personal information if required to do so by law, court order, or government regulation, or if we believe that such disclosure is necessary to protect our rights, the safety of others, or investigate fraud or security issues.

 

4.3 Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity as part of the transaction.

 

5.     Your Rights

 

As a data subject, you have certain rights regarding your personal information. These rights include:

 

5.1 Access: You have the right to request access to the personal information we hold about you.

 

5.2 Rectification: You can request the correction of inaccurate or incomplete personal information.

 

5.3 Erasure: You have the right to request the deletion of your personal information under certain circumstances.

 

5.4 Restriction: You can request the restriction of the processing of your personal information in specific situations.

 

5.5 Objection: You can object to the processing of your personal information in certain situations.

 

5.7 Withdraw Consent: If we rely on your consent to process your personal information, you have the right to withdraw your consent at any time.

 

To exercise any of these rights, please contact us using the details provided in section 8 below. We will respond to your request within the timeframes required by applicable data protection laws.

 

 

 

6.     Data Security

 

We take data security seriously and employ appropriate technical and organisational measures to protect your personal information from unauthorized access, loss, misuse, alteration, or disclosure. However, please be aware that no method of transmission over the internet or method of electronic storage is entirely secure.

 

7.     Data Retention

 

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you wish to have your personal information deleted, please refer to section 5 above.

 

8.     Contact Us

 

If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact us at:

 

info@inhousehealthandfitness.com

 

9.     Changes to this Privacy Policy

 

We reserve the right to update and modify this Privacy Policy from time to time. We will notify you of any material changes through our website or other means. Please review this Privacy Policy periodically to stay informed about how we are protecting and using your personal information.

 

Last Updated: 31.7.2023

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 1

 

Name

Purpose, type, and duration

_acloggedin

  • Supports login by Scheduling client if the client has an account

  • Cookie

  • January 1, 2025

_client_acloggedin

  • Supports login by Scheduling client if the client has an account

  • Cookie

  • January 1, 2025

_dd_cookie_test

  • Tests if cookies are supported

  • Cookie

  • Expires instantly

_dd_s

  • Tracks browser errors

  • Cookie

  • Four hours

_dd_site_test

  • Tests if cookies are supported

  • Cookie

  • Expires instantly

algoliasearch-client-js

  • Adds auto-populated suggestions to address fields in Scheduling to help clients complete forms faster

  • localstorage

  • Persistent

CART

  • Shows when a visitor adds a product to their cart

  • Cookie

  • Two weeks

CHECKOUT_WEBSITE

client_username

  • Remembers a logged in Scheduling client's username between visits

  • Cookie

  • One year

Commerce-checkout-state

  • Stores state of checkout while the visitor is completing their order in PayPal

  • sessionstorage

  • Session

Crumb

hasCart

  • Tells Squarespace that the visitor has a cart

  • Cookie

  • Two weeks

Locked

  • Prevents the password-protected screen from displaying if a visitor enters the correct site-wide password.

  • Cookie

  • Session

orderStatusSessionToken

  • Authenticates a visitor who logs into an order status page.

  • Cookie

  • One year

PHPSESSID

  • Securely authenticates a visitor during their checkout in Scheduling

  • Cookie

  • One month

RecentRedirect

  • Prevents redirect loops if a site has custom URL redirects. Redirect loops are bad for SEO.

  • Cookie

  • 30 minutes

remember_client

  • Remembers Scheduling client’s login details if they have an account

  • Cookie

  • 365 days

siteUserCrumb

SiteUserInfo

SiteUserSecureAuthToken

  • Authenticates a visitor who logs into a customer account

  • Cookie

  • Three years

squarespace-announcement-bar

  • Prevents the announcement bar from displaying if a visitor dismisses it

  • localstorage

  • Persistent

squarespace-likes

  • Shows when you've already "liked" a blog post

  • localstorage

  • Persistent

squarespace-popup-overlay

  • Prevents the promotional pop-up from displaying if a visitor dismisses it

  • localstorage

  • Persistent

squarespace-video-player-options

ss_cookieAllowed

  • Remembers if a visitor agreed to placing analytics cookies on their browser if a site is restricting the placement of cookies

  • Cookie

  • 30 days

ss_sd

Test

  • Investigates if the browser supports cookies and prevents errors

  • Cookie

  • Session

TZ

  • Enables a Scheduling client’s appointments to display correctly based on their time zone preferences.

  • localstorage

  • Persistent

 

 

Appendix 2

 

Cookie Name

Duration

Purpose

ss_cid

Two years

Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cpvisit

Two years

Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvisit

30 minutes

Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvr

Two years

Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvt

30 minutes

Identifies unique visitors and tracks a visitor’s sessions on a site